Chapter 2: Managing Calendars

Adobe Dreamweaver CS3: Comprehensive Concepts and Techniques

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The ____ is the Outlook folder that contains your personal schedule of appointments, events, and meetings. Schedule Calendar Agenda Address Book B OUT 50 1 Any information you add to the Outlook Calendar is called a calendar ____. item object tool entry A OUT 51 1 Outlook stores items in a folder named ____ by default. My Calendar Calendar My Schedule Schedule B OUT 51 1 A ____ activity is one that happens on a regular basis. duplicate recurring happening repeating B OUT 51 1 A(n)____ is a list of items to be discussed in a meeting. list schedule agenda menu C OUT 51 1 The ____ always displays the name of the Outlook data file, which may include your name or initials. title bar status bar scroll bar menu bar A OUT 52 1 The Date Navigator shows a calendar for the current month with a ____ around the current date, scroll arrows to advance from one month to another, and any date on which an item is scheduled in bold. green circle green box red circle red box D OUT 53 1 The ____ pane includes a list of available calendars where you can view a single calendar or view additional calendars side by side. My Agendas My Schedules My Calendars My Outlook C OUT 53 1 Outlook defines a(n) ____, such as a doctor's appointment, as an activity that does not involve other people or resources, such as conference rooms. event appointment meeting occurrence B OUT 53 1 Outlook defines a (n)____, such as a seminar or vacation, as an activity that occurs at least once and lasts 24 hours or longer. event appointment meeting occurrence A OUT 53 1 You set the appointment status for a calendar item using the Show As button, which provides four options for showing your time on the calendar that does NOT include ____. Free Tentative Busy In a Meeting D OUT 53 1 Outlook automatically assigns a different ____ to each new calendar you create to make it easier to distinguish one calendar from the other. layout style color size C OUT 56 1 To switch to Day view, click the Day button in the Arrange Group in the ____ tab. File Home Folder Calendar B OUT 56 1 Each Microsoft Outlook 2010 folder displays the items it contains in a layout called a(n) ____. style imprint view window C OUT 57 1 ____ view shows five workdays (Monday through Friday) in a columnar style. Week Work Week Office Five Day B OUT 58 1 The advantage of displaying a calendar in ____ view is to see how many appointments are scheduled for any given week, including weekends. Week Work Week Office Seven Day A OUT 59 1 ____ view resembles a standard monthly calendar page and displays a schedule for an entire month. Calendar Page Month Sheet C OUT 60 1 ____ View, new to Outlook 2010, displays multiple calendars at the same time in a horizontal layout of the daily calendar. Multiple Layout Schedule Comparison C OUT 60 1 Besides setting the status of an appointment, you can designate an appointment as ____ so that other users cannot view or access the appointment. secure private password-protected hidden B OUT 61 1 View several dates that are not consecutive by clicking a date in the Date Navigator, holding down the ____ key, and then clicking additional days. ALT TAB CTRL F4 C OUT 62 1 The recurrence ____ schedules the Outlook appointment on the calendar at regular intervals for a designated period of time. schedule table layout pattern D OUT 64 1 Outlook also allows you to configure a reminder which is a(n) ____ window that briefly appears on your screen as a reminder of an upcoming appointment. error alert dialog box wizard B OUT 64 1 The appointment ____ is how the time for a calendar item is marked on your calendar. status position condition property A OUT 64 1 Out of Office shows time with a ____ bar in Day, Week, Work Week, or Month view. red purple blue green B OUT 67 1 ____ shows time in Day, Week, Work Week, or Month view. Busy Out of Office In a Meeting Tentative A OUT 67 1 Tentative shows time with a ____ in Day, Week, Work Week, or Month view. dashed line slashed bar question mark icon yellow highlight B OUT 67 1 Free shows time with a(n) ____ bar in Day, Week, Work Week, or Month view yellow orange green white D OUT 67 1 Many appointments are recurring appointments, meaning they happen ____. at regular intervals for a designated period of time both a. and b. neither a. nor b. C OUT 71 1 When you display the Appointment Recurrence dialog box, Outlook automatically sets the range of recurrence with the date the appointment ____. starts ends either a. or b. neither a. nor b. A OUT 73 1 The default reminder time for all calendar items is ____ minutes. 5 10 15 20 C OUT 73 1 A ____ language phrase is a phrase closely resembling how people speak during normal conversation. natural basic regional common A OUT 76 1 An example of the ____ category is July twenty-third. Dates Written Out Dates Spelled Out Dates Spoken Full Dates B OUT 77 1 An example of the ____ category is yesterday, today, or tomorrow. Descriptions of Times and Dates Times Spelled Out Dates Spelled Out Holidays A OUT 77 1 The default Show As appointment status for events is ____ because events do not occupy blocks of time during the day on the calendar. Tentative Free Out of Office Busy B OUT 85 1 When you show the time for an event as ____, the appointment displays dashes. Tentative Free Busy Out of Office A OUT 85 1 The default reminder for events is ____ hours. 12 18 24 48 B OUT 85 1 Events do not occupy time slots on the Day view of the calendar, so they appear as banners ____the calendar on the day they occur. at the top of at the bottom of to the right of to the left of A OUT 86 1 ____ are people invited to the meeting. Employees Audience members Attendees Co-workers C OUT 92 1 The meeting organizer schedules a meeting by creating a meeting ____, which is an e-mail invitation to the meeting and arrives in each attendee's Inbox. invite request message announcement B OUT 92 1 The person who creates the meeting and sends the invitations is known as the meeting ____. manager administrator leader organizer D OUT 92 1 When a meeting request is declined ____. the meeting request is removed from your Inbox the meeting is not added to your calendar both a. and b. neither a. nor b. C OUT 97 1 All or part of a calendar can be printed in a number of different views, or print ____. galleries settings styles themes C OUT 99 1 A(n) ____ copy or printout is information that exists on a physical medium such as paper. soft hard important backup B OUT 100 1 You can print a list of all your calendar items using Table style, you must change the current view to ____ view, which only is available when you change the current view from the View tab. List Design Calendar Day A OUT 102 1 When you export a folder, Outlook saves the folder and its subfolders to a USB flash drive, adding the extension ____ to the exported file. .exp .out .ms .pst D OUT 104 1 Adding a subfolder to your Outlook mailbox is called ____. exporting importing transferring moving B OUT 104 1 Transferring a subfolder to a USB flash drive is called ____. exporting importing moving transferring A OUT 104 1 Rather than saving numerous individual files, Outlook uses the Import and Export ____ to guide you through the process of saving an entire folder including any subfolders, which are folders within another folder. dialog box Wizard System Menu status bar B OUT 104 1 With Outlook, each ____ is a separate file. appointment task contact all of the above D OUT 104 1 Outlook sends a deleted folder to the ____ folder. Deleted Items Recycled Items Sent Items Outbox A OUT 109 1