Access Chapter 4 – Creating Reports and Forms

Microsoft Office 2007: Post-Advanced Concepts and Techniques

ct43342.bmp

Make your reports and forms accessible to individuals who may have problems with ____. color blindness reduced vision poor hearing both a. and b. D AC 214 1 The purpose of any report is to present ____ information. specific general both a. and b. neither a. nor b. A AC 216 1 ____ view is most useful when the changes you need to make to a report are especially complex. Forms Reports Design Tools C AC 216 1 _____ shows the report as it will appear when printed. Report view Layout view Design view Print Preview D AC 216 1 _____ shows the report on the screen but also allows you to make changes to the report. Print Preview Layout view Report view Design view B AC 216 1 When grouping fields, if you select a field other than the first field, Access will move the field you select ____. into the first position into the last position into a middle position to the right side of the report A AC 216 1 In Layout view of a report, you can specify ____. grouping sorting both a. and b. neither a. nor b. C AC 217 1 To add more space between groups, enlarge the ____ header or footer. group page report all of the above A AC 220 1 _____ are not associated with data from the database and are used to display such things as the report's title. Bound controls Unbound controls Title controls Calculated controls B AC 221 1 _____ are used to display data that is calculated from other data, such as a total. Unbound controls Bound controls Calculated controls Aggregate controls C AC 221 1 To add totals or other statistics to a report, use the _____ button on the Design tab. Aggregate Statistics Sum Totals D AC 221 1 The ____ aggregate function finds the smallest value. Smallest Min Tiny Least B AC 221 1 The _____ aggregate function finds the largest value. Most Largest Max Grand C AC 221 1 The report title, column headers, contents of various fields, subtotals, and so on are all contained in ____. fields properties controls totals C AC 221 1 To display the Conditional Formatting dialog box, click the _____ button on the Format tab. IF Conditional Formatting Format Highlight B AC 225 1 You can filter records in a report using the filter buttons in the Sort & Filter group on the ____ tab. Design Home Arrange Format B AC 228 1 When you no longer want the records to be filtered, you ____ the filter. arrange clear delete edit B AC 229 1 To include horizontal and vertical gridlines on a form, click the Gridlines button on the Report Layout Tools _____ tab. Arrange Create Home Format A AC 230 1 Conditional formatting is available for ____. forms reports both a. and b. neither a. nor b. A AC 230 1 If you use the ____ button on the Arrange tab, it will split the selected control into two rows. split vertically spit horizontally separate vertically separate horizontally A AC 230 1 If you use the ____ button on the Arrange tab, it will split the selected control into two columns. split vertically spit horizontally separate vertically separate horizontally B AC 230 1 Referring to the figure above, if you select the Columns button, the Enhanced ScreenTip will read: ____. Rows and Columns Columns Set Columns Set Rows and Columns B AC 231 1 On the Page Setup tab, if you select the Size button, the Enhanced ScreenTip will read: ____. Choose a paper size for the current section. Choose a paper size for the entire document either a. or b. neither a. nor b. A AC 231 1 On the Page Setup tab, if you select the Portrait button, the Enhanced ScreenTip will read: Change to portrait ____. mode menu orientation paper C AC 231 1 On the Page Setup tab, if you select the Page Setup button, the Enhanced ScreenTip will read: Show the Page Setup ____. menu status bar dialog box Help Wizard C AC 231 1 On the Page Setup tab, if you select the Margins button, you will ____. select the margin sizes for the entire document select the margin sizes for the current section either a. or b. neither a. nor b. A AC 231 1 You use the _____ button in the Report Wizard dialog box to specify subtotals or other calculations within the wizard. More Totals Summary Options Aggregate C AC 233 1 To create a report in Layout view without using the Report Wizard, click the Create tab, and then click _____ in the Reports group. Report Design Layout Blank Report Layout Report C AC 238 1 A ____ consists of a selection of colors and fonts for the various sections in a report or form. design field theme control C AC 238 1 If you have specified a combination of fonts and colors that you like but that is not already on the list of themes, you can use the ____ Current Theme command to save your combination. Archive Set Save Edit C AC 239 1 You can create a summary report in ____view. Layout Design either a. or b. neither a. nor b. C AC 242 1 As with reports, it is usually simplest to begin creating a form by using the ____. dialog box wizard picker helper B AC 243 1 The _____ section appears at the top of the form and usually contains the form title. Title Form Header Group Header Form Label B AC 245 1 The _____ section appears at the bottom of the form and often is empty. Form Footer Totals Page Footer Grand Totals A AC 245 1 In _____ you cannot update the data, but you can make changes to the layout of the form. Layout view Form view Design view Screen view A AC 245 1 _____ allows you to make changes, but it does not show you the actual form. Form view Layout view Design view Screen view C AC 245 1 _____ shows the form on the screen and allows you to use the form to update data. Layout view Design view Form view Screen view C AC 245 1 The body of the form is in the _____ section. Body Main Detail Record C AC 245 1 To add a date to a form, use the ____ button on the Design tab. Date Time Date and Time Clock C AC 247 1 You can change the format of a control by clicking the control and then clicking the appropriate button on the ____ tab. Details Design Format Tools C AC 248 1 To resize a control, the mouse pointer needs to be a _____ arrow. vertical left-pointing right-pointing double-headed D AC 249 1 To use a field list to add a field to a report, click the _____ button (Form Layout Tools Design tab | Tools group) to display a field list. Show Table Add Existing Fields Field List Display Fields B AC 251 1 To delete a field from a report, click the field and then press the _____ key(s). Ctrl+D DELETE Alt+D Shift+ENTER B AC 252 1 To filter records on a form, click the Advanced button on the _____ tab to display the Advanced menu. Create Format Home Database Tools C AC 253 1 The _____ command on the Advanced menu allows you to sort records and enter criteria to restrict retrieval. Advanced Filter/Sort Apply Filter/Sort Query/Sort Filter by Form A AC 253 1 To filter records in a form, use the Toggle Filter button on the _____ tab. Format Create Database Tools Home D AC 254 1 To clear a current filter, click _____ on the Advanced menu. Toggle Filters Remove Filters Delete Filters Clear All Filters D AC 254 1 The function of the _____ button is to tie a control to a section or another control so that it moves or resizes in conjunction with the movement or resizing of its parent. Binding Aspect Positioning Anchoring D AC 255 1 When printing a form, you can print ____. all the records a range of pages a selected record any of the above D AC 255 1